Tally - Tally solution - tally.erp 9 - tally course lesson- 1

 Tally

This is Financial Accounting Software developed by Peutronics Itd,Banglore,India.lis releaseversion is 5.0,5.4, 6.3, 7.2,9.0 & ERP 9.0 respectively in the market.Tally is user-friendly software.Very simply we can pass vouchers and check out different accounting reports too.We can maintain account of school,boarding,college,shopping centers, trading houses& others.

How to start tally program?

Click at start

Click at program

Click at Tally

Click at Tally 9.0

You'll get screen

Select Company

This menu of tally is use to enter in any existing company of tally program. We have to type username& password if necessary to enter inside the company.

Create Company

By this menu,we can create a company,in which we have to maintain our account for the full financialyear.We have to type a company name,address,phone number,tax number,maintain:account:account with inventory.More over we have to define for the financial year but you can change as yourdesire,Type y in security control for the user name &password.

How to close the company?

Press Alt+f1 (Company close)

How to modify company?

First go inside the company

Press alt+f3

Choose Alter

Choose the company and define your requirement.

How to delete unnecessary company?

First find out serial number of your company.

Go to inside my computer

Go to c/d drive

Go to inside tally folder

 Go to inside data folder

Find out the number and delete desire folder.

Users

We can add users in Tally 9.0,if the company has lots of transaction then one cannot enter allthetrancasrions where we need extra users,without users nobody canenter in the company.

Press Alt+F3 for company Info

·Go to security control

·Choose user &password

  .Press enter

Back Up

This is very important faeture of tally program.After completing task, we must take backup for theprotection of our data.

·Press Alt+ F3 for company info

·Go to Backup

                        Source :C:\Tally\Data      [Need not to change]

                         Destination:D:VAnukul.  [Required Directory]

.Choose the required company

.Choose End of List

.Press enter

Restore

We must restore our back up data in any errors occur in our curent company or if deletedunexpectedly.

Press Alt+F3 for company info

Go to Restore

Destination:C:\Tally|Data.   [Need not to change]

Source:D:VAnukul.              [Required Directory]

Choose required company

Choose End of List

Press enter

General Ledger

The Statement or book that records the transactions at one place to a praticular subject to helpdetermine the net results is known as Account. The book which contains all accounts is known asledger.

General ledger plays important role in the accountancy.Without general ledger it isrpossible to pass different vouchers. Normally there are four types of ledger:They are:AsseLiability, Income & Expenses.Without a good chart of account,you can't get perfect trial balanprofit & loss and balance sheet report which tally automatically generate the reports.

How to create ledger?

Choose account info

Choose ledger

Choose create

·Type ledger name and choose in which group it would lies press enter enter till save

How to display list of ledgers?

Choose account info

Choose ledger

Choose display

How to modify or delete the ledger?

Choose account info

Choose ledger

Single ledger only

Choose alter

Choose desired

Press alt+d for deletion.

Remember:

We can create general ledger using multi ledger creation mode

Choose account info

Choose ledger

Choose create in multiple

Choose under group

Type ledger name

Press enter enter till save

Vendor

The person or party from whom we use to purchase goods in cash or credit is called vendor.Generally Vendor A/C created under Sundry Creditors. We have to type Vendor name, address,phone no,income tax number,pan number & vat.

o For example:1000 kg Flour Purchased from Chitwan Food Suppliers@Rs.25.

In above case Chitwan Food Suppliers is Vendor for us and should be create under SundryCreditiors.

How to create vendor one by one?

Choose account info

Choose ledger

Choose create

Type vendor name

Under:sundry creditors

And type required information.

How to create vendors? 

Choose account info

Choose ledger

Choose create in Multiple

Under:sundry creditor

   1. ram stores(v)

    2. hari enterprises(v)

press enter, enter till save.

How to display list of vendors?

 Choose account info

Choose ledger

Choose display in multiple

Choose sundry creditors

How to display list of vendor? 

 Choose account info

Choose ledger

Choose display in single

Choose required vendor

How to delete or modify vendors?

Choose account info

Choose ledger 

Choose alterYou'll get screen

Choose the ledger and press alt+d for deletion.

Customer

The person of party to whom we use to sale our productsor goods in cash or credit is called customer.Generally Customer A/C created under Sundry Debotors. We have to type customer name, address.phone no, income tax number, pan number &vat.

o For example: 500 crt of Mayod Noodles sold to Parsa Khaja Ghar @Rs.450/Debtors.In above case Parsa Khaja Gahr is customer for us and should be created under Sundry

How to create customer one by one?

Choose account info

Choose ledger

Choose create

·Type customer name

·Under:sundry debtors

And type required information.

How to create customers?

Choose account info

Choose ledger

Choose create in multiple

Under:sundry debtors

·1 ram stores(C)

·2 hari enterprises (C)

press enter, enter till save.

How to display list of customer?

Choose account info

Choose ledger

Choose display in multiple

Choose sundry debtors

How to delete or modify customer?

Choose account info

Choose ledger

Choose alter

You'll get screen

Choose the ledger and press alt+d for deletion

Unit of measurement

We have to create all units like.kg,pcs, ltr,doz,nos, crt,pkt and all other rest units in our company. 

How to create UOM?

Choose inventory info

Choose unit of measurement

Choose create

Type symbol name

Type full name

·Type number of decimal place

How to display UOM? 

Choose inventory

Choose unit of measurement

Choose display

How to delete or modify UOM?

 Choose inventory

  Choose UOM

Choose alter

Stock Group

We have to create stock group to manage product under perfect groups.

How to create stock group?

Choose inventory 

Choose stock group

Choose create

type group name

press enter enter till for save

Like:-

     Noodles,Rice, Oil, Sweets , Biscuit

Stock Item

We have to create stock item of each product, which we want to maintain stock.

How to create stock item?

Choose inventory info

Choose stock item

Choose create in multiple

Under:noodles

1.wai wai. crt

2.mayos   crt

press enter,enter till save.

How to create stock item in single create?

·Choose inventory info

Choose stock item

·Choose single create

·Type stock item name

Choose stock group

Choose unit of measurement

·Choose alternative unit of measurement (if required)

·Press yes in standard rate

·Type standard rate (buying rate) and selling rate

Press enter enter till for save

How to put standard rate in our item product?

Cress F12 for configure

eChoose acc/inventury info

Allow std.rate for item product:yes

How to use alternate unit in stock item

Press f12 for configure

Choose acclinventory info

Press yes in use alternative unit in stock item

Godown

We can create two or more godown system in the tally program.

Press f11

Go to inventory features

Maintain multiple godown?yes

How to create godown?

Choose inventory info

Choose godown

Choose create

How to use address for godowns?

Press F12 for configure

Choose yes in use address for godowns

How to see list of godowns?

Choose inventory info

Choose godown

Choose display

How to delete or modify godown?

Choose inventory info

Choose godown

Choose alter

Purchase

Process of transferring products from market to our godown is called purchase.Purchase may be incash or credit.

To perform purchase:

1.Purchase account must be created under purchase account.

How to pass purchase invoice?

Go to gateway of tally

Go to accounting voucher

Press F9 for purchase.

Type voucher number,

Type vendor name (choose cash at hand if cash purchase)

·Press enter,enter

Choose product name,qty,rate & amount

Type discount rate and vat rate

Press enter,enter till save.

How to separate discount column on our invoices

Press F11 for features

Choose inventory features

Choose yes in separate discount column on invoices

How to see purchase register?

Go to gateway of tally

Choose display

Choose account book

Choose purchase register

How to see vendor balance?

Choose display

Choose account book

Choose ledger

Choose related vendor

How to see balance of vendors?

Choose display

·Choose account book

Choose group summary

Choose sundry creditors

How to see stock report?

Choose display

Choose inventory book

Choose stock item

Choose related product.

How to see stock group wise?

Choose display

Choose inventory book

Choose group summary

Choose related group

How to see stock report on the basis of godown?

Choose display

Choose statement of inventory

Choose godown

Choose desire.

How to see godown on the basis of stock?

Choose display

·Choose statement of inventory

·Choose stock query

How to use actual and billed quantity in invoice

Press F11 for features

Inventory feature

Yes in use actual and billed quantity in invoice